Enterprise Architecture

Minnesota Recordkeeping Metadata Standard

Standard metadata will help locate and evaluate records, pinpoint the official record when multiple copies exist, determine whether a record has been modified since its creation, determine who may have access to a record and carry out proper archiving or destruction of records.

The standard is comprised of twenty elements, ten of which are mandatory. An appendix maps the recordkeeping metadata standard elements to other standard metadata elements sets. The standard is designed to be flexible and can be used in a variety of implementation settings, including recordkeeping systems where records exist in multiple formats, (e.g., electronic and paper) and environments where specialized commercial software is employed for records management, document management and /or content management purposes. IRM Standard 20, Version 1.2